One owner moves the opportunity
Growth ops owns source, fit, next action, proposal state, and handoff notes for this path.
Proposal operations
Scale Phase 1 Operations Guide
Scale Phase 1 Operations Guide for managing ZartsAlgo sales qualification, discovery, audits, proposals, scope, contracts, onboarding handoff, and win-back workflows at larger client volume.
Sales contract
What this opportunity path must protect.
Use this guide before scaling lead qualification, audits, proposals, contracts, onboarding handoff, or win-back campaigns.
Name the close risk
The main risk is handing off a won deal without scope, payment, access, data, or reporting context.
Separate promise from implementation notes
Internal caveats, provider limits, raw audit notes, and pricing assumptions stay internal until approved for client-safe language.
Track every opportunity event
At higher volume, every qualification, proposal, objection, approval, win, loss, and handoff needs owner, timestamp, stage, and next action.
Baseline controls
Checks that apply to every sales workflow.
- Confirm source, service fit, urgency, decision owner, contact path, budget signal, and next action.
- Create a task for every promised follow-up, proposal review, contract step, or onboarding handoff.
- Keep scope, exclusions, assumptions, integrations, timeline, and pricing separate.
- Attach every proposal to a lead, client, service, project, approval, and communication record where possible.
- Record sent date, viewed date, follow-up date, objection, probability, and decision deadline.
- Pause proposal work when audit evidence, scope, timeline, or decision path is not verified.
- Use client-safe summary language for audit findings, revenue proof, provider caveats, and launch blockers.
- Move won deals into project, portal, connector, reporting, and onboarding workflows before delivery starts.
- Track lost reason and reactivation window instead of deleting stale opportunities.
- Retest admin, portal, mobile, proposal links, and message copy after changes.
Topic checks
Specific checks for this opportunity path.
- Move accepted deals into client, project, task, portal, connector, and reporting records.
- Record payment state, contract state, kickoff date, onboarding owner, and launch blockers.
- Keep raw audit notes, private details, and provider caveats out of client-safe summaries until approved.
- Record lost reason, reactivation window, competitor context, budget issue, or no-fit reason.
- Measure qualification rate, proposal rate, close rate, dormant recovery, and handoff completeness.
- Confirm source, service fit, urgency, decision owner, contact path, budget signal, and next action.
- Capture discovery notes, pain points, current lead flow, provider stack, and decision criteria.
- Use audit evidence before naming scope, price, timeline, or expected improvement.
- Separate included deliverables, excluded work, optional add-ons, assumptions, and dependencies.
Checkpoints
Turn the guide into a close-ready checklist.
Each checkpoint can become a field, task, approval gate, sales note, proposal rule, or onboarding requirement.
Sales checkpoint
Move accepted deals into client, project, task, portal, connector, and reporting records.
Sales checkpoint
Record payment state, contract state, kickoff date, onboarding owner, and launch blockers.
Sales checkpoint
Keep raw audit notes, private details, and provider caveats out of client-safe summaries until approved.
Sales checkpoint
Record lost reason, reactivation window, competitor context, budget issue, or no-fit reason.
Sales checkpoint
Measure qualification rate, proposal rate, close rate, dormant recovery, and handoff completeness.
Sales checkpoint
Confirm source, service fit, urgency, decision owner, contact path, budget signal, and next action.
Sales checkpoint
Capture discovery notes, pain points, current lead flow, provider stack, and decision criteria.
Sales checkpoint
Use audit evidence before naming scope, price, timeline, or expected improvement.
Sales checkpoint
Separate included deliverables, excluded work, optional add-ons, assumptions, and dependencies.
Data hooks
Tables and runtime sources to connect later.
Public pages stay static; live opportunity state should be handled by admin, portal, approvals, and prepared database reads.
portal_users
Connect this source through admin, proposal, approval, contract, or portal-safe handoff views.
proposal_line_items
Connect this source through admin, proposal, approval, contract, or portal-safe handoff views.
proposals
Connect this source through admin, proposal, approval, contract, or portal-safe handoff views.
contracts
Connect this source through admin, proposal, approval, contract, or portal-safe handoff views.
payments
Connect this source through admin, proposal, approval, contract, or portal-safe handoff views.
audit_trail
Connect this source through admin, proposal, approval, contract, or portal-safe handoff views.
maintenance_logs
Connect this source through admin, proposal, approval, contract, or portal-safe handoff views.
revenue_attribution
Connect this source through admin, proposal, approval, contract, or portal-safe handoff views.
Outputs
Make sales measurable and handoff-ready.
Useful sales operations show what was promised, what changed, what closed, and what delivery must inherit.
Qualified opportunity
This output should preserve source, owner, stage, due date, scope state, client-safe status, and next action.
Discovery notes
This output should preserve source, owner, stage, due date, scope state, client-safe status, and next action.
Audit proof
This output should preserve source, owner, stage, due date, scope state, client-safe status, and next action.
Proposal draft
This output should preserve source, owner, stage, due date, scope state, client-safe status, and next action.
Approval state
This output should preserve source, owner, stage, due date, scope state, client-safe status, and next action.
Contract handoff
This output should preserve source, owner, stage, due date, scope state, client-safe status, and next action.
Onboarding checklist
This output should preserve source, owner, stage, due date, scope state, client-safe status, and next action.
Won or lost reason
This output should preserve source, owner, stage, due date, scope state, client-safe status, and next action.